Officemanager/ Administrative Assistant 50%

● Based in Zurich, Switzerland

● 50% time (20 hours)

● Two days per week on site, including the Zurich Team Day of Tuesday

Your Tasks:

Office Operations and Facility Management

• Primary interface with building management for all facility-related matters.
• Manage regular interactions with relevant vendors (e.g., IT support, repairs, cleaners).
• Oversee the procurement and inventory management of all office supplies, kitchen stock, and necessary equipment.
• Handle incoming and outgoing mail and deliveries.
• Troubleshoot general office issues (e.g., equipment failures, small repairs) or escalate them appropriately.
• Develop and implement improved processes for the efficient operation of the office (e.g., key management, new employee onboarding, policies to enable sharing of limited resources, etc.)
• Maintain financial hygiene by managing purchase orders (POs) and proper handling of invoices and receipts
• Support good record keeping and the preparation of relevant reports, as needed.

Team and Visitor Support

• Support logistics planning for visiting customers/partners and out-of-town Denali guests
• Coordinate building access, desk space, and conference room usage
• Advise on travel arrangements
• Maintain a visitors guide
• Book remote conference rooms, external meeting venues, and team events
• Organize catering for the weekly team lunch

Qualification:

• Experience in an office management, administrative, or similar coordination role.
• Excellent organizational skills and attention to detail.
• Demonstrated ability to manage multiple priorities and work autonomously.
• Strong communication and interpersonal skills.
• Must be a local resident of Switzerland with a legal right to work.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Fluency in German (Swiss-German a plus); Proficiency in English
• Experience with basic accounting processes (e.g., familiarity with POs and receipt management).