Chief of Staff

About the Company

The AI-driven trade platform transforming industrial supply in infrastructure, energy, and construction materials. It connects vetted suppliers across Asia, Europe, and the GCC region with local demand through a single integrated platform.

Its proprietary AI stack digitizes and automates the full lifecycle of materials trade – from procurement and pricing to inventory, logistics, and embedded financing – replacing thousands of manual, relationship-driven processes with real-time orchestration.

Buyers gain instant quotes, reliable availability, and predictable delivery through a unified operating system. Suppliers benefit from accurate forecasting, disciplined demand management, and seamless integration into cross-border fulfillment networks. The company partners with leading brands to run both dropship and cross-dock fulfillment motions for large-scale transactions, turning global supply chains into predictable, repeatable, software-like workflows.

The company has scaled to triple-digit-million GMV, operates across six international markets, and is rapidly expanding toward profitability. With a team of 80+ people across Berlin (HQ) and Asia, it is building the world’s first industrial-grade AI operating system for materials – redefining how global trade works in one of the world’s largest and most essential industries.

The company is backed by top-tier investors as well as global institutional banking partners, having recently closed its $40m series B - Atomico, Project A, and Invent Capital with institutional backing from Commerzbank and KfW.

Role Overview

As Chief of Staff, you are a strategic extension of the Founders and leadership team. You will drive high-impact company initiatives end-to-end, strengthen how we operate as we scale, and ensure that priorities translate into real outcomes. This role blends strategic leadership, organizational design, and hands-on execution. You will have broad exposure across the business and the mandate to shape how the company runs.

Key Responsibilities

Strategic Leadership & Initiative Execution

• Lead critical strategic business initiatives from concept to successful delivery, partnering with senior leadership and department heads.
• Enable effective executive decision-making by structuring problems, evaluating options, and guiding program design and rollout.
• Serve as a trusted advisor to the Founders and leadership team—providing sharp insights, risk assessments, and actionable recommendations.
• Translate business strategy into clear priorities, roadmaps, and measurable execution across teams.

Organizational Design & Operational Excellence

• Review, design, and implement improvements to organizational structure; identify capability gaps and drive initiatives to close them.
• Architect and optimize internal processes, workflows, formats, and meeting cadences to ensure scalable and efficient operations.
• Drive cross-functional alignment by improving collaboration systems and introducing new ways of working.
• Establish lightweight but rigorous operating rhythms that help teams move quickly while staying aligned.

Daily Operational Stewardship

• Own core internal systems and tools that keep the company running (e.g., project billing, time tracking, budget sheets, invoicing).
• Oversee daily operations with senior managers and department leads to ensure alignment, smooth execution, and reliable follow-through.
• Ensure operational excellence by spotting friction early and fixing root causes, not just symptoms.
• Support leadership with occasional high-leverage administrative coordination as needed to unblock priorities.

Executive Communication & Storytelling

• Prepare strategic presentations, narratives, and materials for workshops, pitches, leadership meetings, and company-wide communication.
• Develop clear,