Document Controller

Document Controller - Responsibilities

• Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements.

• Revises system or schedule as required to ensure timely approvals and distribution.

• Ensures changes to documents are completed in a timely fashion to meet set deadlines.

• Coordinates with other parties to ensure document edits are made, reviewed, and proofed according to project specifications.

• Tracks and maintains comprehensive records of all documents throughout their lifecycle.

• Follows standardized procedures while exercising discretion as needed to complete project objectives.

• Maintains and updates the document tracking and production system to ensure accuracy and accessibility.

• Prepares and maintains a centralized document control system for all forms of documentation, including drawings, specifications, and correspondence.

• Produces and distributes copies of drawings and documents for production teams and company employees.

• Verifies that all completed documents have been signed-off by appropriate personnel before distribution.

• Distributes copies of documents to designated personnel in accordance with established protocols.

• Implements and adheres to company quality assurance program procedures and documentation standards.

• Manages document version control and revision history to ensure the most current versions are in use across all departments.

• Maintains document archival and retention procedures in compliance with company policy and regulatory requirements.

• Provides support and guidance to team members regarding document control procedures and system usage.

Required Qualifications:

•  diploma or equivalent; associate degree in business administration, records management, or related field preferred

• 2+ years of experience in document control, records management, or related administrative role

• Proficiency with document management systems and database software

• Strong organizational and time management skills with ability to manage multiple priorities and meet strict deadlines

• Excellent attention to detail and accuracy in document tracking and distribution

• Solid understanding of document control procedures, version control, and revision management

• Knowledge of quality assurance standards and compliance requirements

• Ability to maintain confidentiality and handle sensitive information appropriately

• Strong written and verbal communication skills

• Ability to work collaboratively with cross-functional teams and provide guidance to colleagues

Preferred Qualifications:

• Bachelor's degree in business administration, information management, or related field

• Experience with enterprise document management systems (DMS) or similar platforms

• Familiarity with regulatory compliance requirements and document retention standards

• Certification in records management or document control

• Experience in manufacturing, engineering, or construction environments

• Proficiency with Microsoft Office Suite and database applications

• Experience implementing and maintaining centralized filing and archival systems

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. 

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com. 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.