Proposal Management Specialist (m/f/d)

Not just the next role. An opportunity to shape high-impact international proposals.

For our client – an internationally positioned company headquartered in Hamburg, operating at the intersection of healthcare, infrastructure, and sustainable project delivery – we are looking for a structured and proactive personality who can coordinate complex proposal processes and turn multidisciplinary input into professional, compelling, and client-focused submissions.

We are looking for: Proposal Management Specialist (m/f/d)

Location: Berlin, Germany

Key Responsibilities

• Coordinate and manage proposal, bid, pre-qualification, and expression-of-interest processes
• Review tender documents, client requirements, evaluation criteria, submission instructions, and compliance requirements
• Coordinate input from technical, commercial, engineering, medical planning, finance, legal, business development, and executive teams
• Structure, edit, and consolidate content into clear, professional, and client-focused proposals
• Manage proposal timelines, submission checklists, clarification questions, document control, version management, internal review cycles, and ensure timely submission
• Maintain and continuously improve company content, project references, templates, proposal libraries, and internal proposal management standards

Candidate Profile

• Experience in proposal management, bid coordination, tender management, business development support, project documentation, or a comparable function
• Ability to manage complex input from different departments and translate it into structured and professional proposal content
• Strong coordination, writing, editing, proofreading, and document management skills
• Experience in healthcare, infrastructure, construction, engineering, medical equipment, or international project environments is an advantage
• Structured, reliable, proactive, and able to manage several proposals and deadlines simultaneously
• Fluent English in written and spoken form; German or other international languages are beneficial

What You Can Look Forward To

• A permanent employment contract with an attractive, individually negotiable salary depending on qualifications and experience
• Direct and close collaboration with the Head of Sales and the Hamburg-based teams
• Working in an international company with more than 30 country offices worldwide
• Career and development opportunities in Germany and abroad
• Contributing to sustainable and socially relevant large-scale projects in the healthcare sector

Would you like to become part of the team? Then apply now with your CV and information about your notice period or earliest possible start date — directly via LinkedIn.

Your contact person for this position is Ms. Roxana Samavati.