Receptionist/Admin Specialist

Job Summary

We are seeking a professional and organized Receptionist cum Admin Specialist to provide front office and administrative support, ensuring the smooth and efficient day-to-day operations of the company. The role serves as the first point of contact for visitors and callers while supporting management and HR with meetings, travel coordination, events, office administration and vendor management.

Key Responsibilities

• Manage front desk operations including welcoming visitors, handling calls, messages, and inquiries professionally
• Maintain cleanliness, organization and professional appearance of the reception and office areas
• Supervise office support staff to ensure housekeeping, refreshments and office upkeep are maintained effectively
• Coordinate courier services for dispatch and receipt of documents and packages
• Organize and schedule meetings for Managing Partners, including logistics, materials, and refreshments
• Arrange business travel including flight bookings, hotel accommodations, transportation and visa processing
• Monitor and maintain pantry supplies, office stationery and stock inventories, ensuring timely replenishment
• Coordinate with suppliers and service providers for office requirements, maintenance, and repairs
• Maintain records of office assets, supplier agreements, invoices and payment requests
• Ensure smooth operation of office facilities and escalate maintenance issues when required
• Support HR with employee engagement activities, staff events and onboarding arrangements for new hires
• Provide administrative support for HR communications and document management
• Coordinate hospitality and meeting room arrangements for internal and external guests and meetings

Requirements

• Bachelor’s Degree in Business Administration, HR, or related field preferred
• Minimum 2–3 years of experience in a receptionist or administrative support role
• Strong office administration and coordination skills
• Fluency in English, both written and verbal
• Excellent communication and customer service skills
• Strong organizational, multitasking, and time management abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Professional demeanor, discretion, and attention to detail
• Ability to work independently and manage multiple priorities effectively
• Previous experience in a similar role is preferred
• Familiarity with HR software and databases is an advantage

Preferred Qualifications

• Experience in corporate office administration or front office management
• Experience supporting HR and management teams
• Knowledge of travel coordination and vendor management processes

Key Competencies

• Customer Service Excellence
• Office Administration
• Communication Skills
• Time Management
• Multitasking Ability
• Problem Solving
• Attention to Detail
• Vendor Coordination
• Team Collaboration

Location

• Dubai(Required)

Pay: From AED4,000.00 per month

Work Location: In person