Part-Time HR Administration Assistant 60% (f/m/d)

Location: Baden, Aargau, Switzerland

Job ID: R0139051

Date Posted: 2026-08-07

Company Name: HITACHI ENERGY LTD

Profession (Job Category): Human Resources

Job Schedule:  Part time

Remote: No

Job Description:

The opportunity

Would you like to gain valuable practical experience in Payroll and Human Resources? In this role, you will support our Payroll team for 12 months with administrative and payroll-related activities while gaining exciting insights into HR processes within a global organization. You will work with sensitive employee data, take ownership of important tasks, and contribute to the accuracy and efficiency of our payroll operations. At the same time, you will further develop your organizational skills and deepen your understanding of payroll and personnel administration. If you enjoy working with numbers, pay close attention to detail, and thrive in a collaborative team environment, we would love to hear from you.

How you'll make an impact

Process and distribute incoming mail

Manage withholding tax invoices through the myHR ticketing system

Review withholding tax statements against payroll system reports

Prepare and obtain invoice approvals

Verify and manage certificates of residence

Process non-return days and related records

Complete and process disability insurance questionnaires

Support the Payroll and HR team with administrative activities

Ensure accurate and timely maintenance of employee data

Your background

Proficiency in Microsoft Office applications, particularly Excel

Strong numerical and analytical skills with a high level of accuracy

Ability to handle confidential employee data responsibly

Strong written and verbal communication skills in German

Structured, reliable, and self-driven way of working

Excellent organizational skills and ability to manage multiple tasks simultaneously

More about us

We are a technology-driven company with a strong focus on innovation, continuous improvement, and sustainable manufacturing. We offer flexible working conditions, dedicated mentorship, and a supportive, inclusive environment where you can grow personally and professionally – empowering you to thrive while balancing life and work.

Accessibility and reasonable accommodation

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.

This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.

Use of Al and automated tools in recruitment

As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi's Global Data Privacy Notice.

Background Screening and Security Checks

As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws.

For certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position.

The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.