Food & Beverage Admin

The F&B Administrative Executive provides essential administrative and operational support to the Food & Beverage Service and Culinary teams, ensuring the smooth coordination of daily operations and events. This role supports general F&B administration while also assisting across all areas of Food & Beverage operations to help deliver an excellent guest experience.

• Perform clerical and administrative duties for the F&B and Culinary Leaders.

• Assist in F&B Operations when needed, in delivering exceptional guest services.

• Maintain an organised filing system for departmental documentation.

• Receive, document, distribute, and follow up on work requests according to SOPs.

• Assist in preparing reports, presentations, meeting minutes, and other documents.

• Coordinate internal and external communication for the F&B and Culinary departments.

• Manage staff scheduling, payroll management, leave applications, all data concerning in F&B.

• Assist with menu and signage printing for all outlets and events.

• Coordinate menu updates, costing sheets, and promotional materials for both teams.

• Assist to ensure Banquet Event Orders, Amenity Requests, and staffing records are maintained accurately.

• Assist in organising training sessions for both the service and kitchen teams.

• Collaborate with the Finance team to ensure accurate month-end closing.

• Assist with invoice processing, expense tracking, and budget monitoring for F&B and Culinary.

• Maintain updated records of departmental expenditures, supplier contracts, and purchase orders.

• Support F&B and Culinary events, promotions, and administrative projects.

• Ensure compliance with hotel policies, health and food safety regulations.

• Perform any other duties as assigned by management.

• Minimum 2 years of administrative experience, preferably in F&B or hospitality

• Proficiency in MS Excel, Word, and PowerPoint.

• Strong communication and organizational skills.

• Detail-oriented with the ability to multitask in a fast-paced environment.

• Service-oriented mindset with a proactive approach.

• Ability to work both independently and aspart of a team.

• 5-day Work Week.

• Duty Meals are provided.

• HEARTIST F&B Discount and/or Preferential Room Rates at worldwide Accor Hotels.

• Flexible Benefit – Dental/Optical/Vacation Expenses.

• Comprehensive Medical & Insurance Coverage.

• Local/Overseas Career Development & Growth Opportunities.