Programme Coordinator

Madar**_****39** is a curated space in Abu Dhabi where creative entrepreneurs grow ideas into thriving businesses. From a shared workspace open to the public, to studios and beyond, we provide the facilities, support, and encouragement network that help Members build, scale, contribute, and eventually move beyond our space, carrying Madar_39’s ethos of creative responsibility to the world.

Role Summary

The Programme Coordinator is responsible for the day-to-day coordination and successful delivery of Madar_39's programmes and events. Working closely with the Programme Manager, the role ensures all programme activities run smoothly by managing logistics, coordinating with speakers, partners and members, handling communications, tracking attendance and feedback, and overseeing operational and administrative tasks. This is a hands-on coordination role that requires excellent organisational skills, strong attention to detail, the ability to manage multiple priorities under pressure, and a genuine interest in the creative and cultural sector. As the programme portfolio grows, there will be opportunities to take ownership of individual programmes and contribute to developing new initiatives.

Key responsibilities

Programme delivery

• Lead the coordination of end-to-end logistics for recurring programmes.
• Manage run-of-show for each programme, coordinating set-up, AV and recording, refreshments, signage and pack-down with the Experience Design team and external vendors.
• Maintain the programme calendar, ensuring activity is scheduled in good time and thoughtfully, avoids conflicts internally and across Abu Dhabi/the UAE’s wider cultural calendar.
• Maintain and update programme templates and the data within them, ensuring they remain accurate, current and useful across recurring programme activity.
• Track all approvals, permits and compliance requirements for programme activity in coordination with the Experience Design team, ensuring nothing is left to the last minute.
• Pay close attention to participant experience, ensuring programmes feel welcoming, thoughtful, and well-paced.

Speaker, partner and Member liaison

• Act as the primary point of contact for confirmed speakers, partners and contributors across programmes, managing invitations, briefings, logistics, hospitality and follow-up.
• Draft and send Member-facing communications for programme activity, including invitations, reminders, post-event thank-you messages and any required administrative follow-up, working from the templates established for each programme.
• Support the Programme Manager in maintaining relationships with key partners by handling scheduling, coordination and the operational side of partnership activity.
• Welcome speakers, partners and guests on the day, ensuring their experience of Madar_39 reflects the quality of the programme and the ethos of the space.
• Support research and outreach related to potential speakers, collaborators, and programme opportunities when needed.

Communications and content support

• Support the Programme Manager to brief the marcomms team on upcoming programme activity in good time, providing the information needed to develop announcements, social posts and any post-event content.
• Work with the Programme Manager to facilitate connections between the marcomms team and external stakeholder communications teams where required, supporting coordinated communications across organisations.
• Review programme-related communications for factual accuracy and alignment with programme details before publication, flagging any inconsistencies with brand guidelines or tone of voice standards prior to publication.
• Provide the marcomms team with feedback from speakers and external stakeholders, surfacing any comments or suggestions that may inform how future programmes are communicated.
• Initiate and follow up on asset requests to the marcomms team