PERSONAL ASSISTANT

We are seeking an exceptional, tech-native Personal Assistant to support our CEO in a fast-paced, high-growth

environment. This is not a traditional administrative role—you will be a strategic force multiplier, owning the CEO's

time, priorities, and operational rhythm. You will serve as a trusted partner, gatekeeper, and confidant, ensuring the

CEO remains focused on highest-value activities while you eliminate friction, drive execution, and anticipate needs

before they arise.

We are looking for someone who combines AI fluency, ruthless prioritization, and a strong, assertive personality—

someone who can push back when necessary, hold stakeholders accountable, and operate with confidence in highpressure

situations.

CORE RESPONSIBILITIES

Executive & Calendar Management

- Own and manage the CEO's complex, dynamic calendar with strategic prioritization—not just scheduling. Protect

deep-work windows, resolve conflicts proactively, and ensure every meeting aligns with company goals

- Serve as the primary gatekeeper, screening and filtering all incoming requests, communications, and meeting

invitations

- Coordinate complex, multi-leg domestic and international travel including flights, visas, accommodations,

itineraries, and contingency arrangements

- Prepare daily agendas, meeting briefs, executive summaries, and follow-up trackers

Communication & Stakeholder Management

- Act as the primary point of contact between the CEO and internal/external stakeholders including board members,

senior leadership, investors, and partners

- Draft, edit, and manage correspondence, emails, memos, presentations, and reports on behalf of the CEO

- Drive timely follow-ups on assigned tasks, ensuring clear timelines and deliverables across the organization

AI & Automation Leadership

- Leverage LLMs and AI tools (ChatGPT, Claude, etc.) to draft correspondence, summarize documents, generate

reports, and streamline communication workflows

- Build and maintain automation workflows using tools like Zapier, Make, Notion AI, and Airtable to eliminate

repetitive tasks and boost productivity

- Continuously identify opportunities to automate both your own work and the CEO's workflows; stay ahead of AI

and productivity tech trends, advising the CEO on ways to gain leverage

- Use AI tools to suggest scheduling efficiencies, flag calendar conflicts, and optimize time allocation

Prioritization & Execution

- Apply clear prioritization rules to protect the CEO's time, ensuring attention is directed to high-value activities

- Anticipate needs proactively—resolve issues before they escalate

- Manage shifting priorities with composure; adapt to last-minute changes and urgent demands without losing

momentum

- Track and manage action items from meetings to completion; ensure nothing falls through the cracks

Confidential & Personal Support

- Handle highly confidential and sensitive information with absolute discretion, loyalty, and integrity

- Support personal and family-related organizational tasks as needed, maintaining professional and discreet handling

of all personal information

- Manage expenses, invoices, and administrative processes related to the CEO's office

Qualifications & Experience

- 3+ years of experience supporting C-suite executives (CEO, Founder, or equivalent) in fast-paced, high-growth, or

multinational environments

- Bachelor’s degree in business administration, Management, Communications, or related field (Master's preferred)

- Demonstrated experience with AI tools for productivity, content creation, research, and automation

- Hands-on experience with automation tools (Zapier, Make) and working knowledge of LLMs and AI tools

- Advanced proficiency in Microsoft Office Suite, Google Workspace, and productivity tools (Notion, Asana, Slack,

etc.)

- Exceptional organizational and time-management skills with proven ability to manage multiple priorities in a

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