Administrative Assistant I

Summary The role involves managing invoices, supporting daily accounting activities, and handling various administrative tasks.

Duties & Responsibilities

• Manage the booking, payment, and checking of incoming and outgoing invoices.
• Support the accounting department with daily accounting activities.
• Assist in processing financial transactions and maintaining accurate records.
• Handle general administrative tasks, including documentation, correspondence, and data entry.
• Coordinate with internal departments and external stakeholders regarding financial and administrative matters.
• Maintain organized financial and administrative records in compliance with company policies.
• Assist in preparing financial reports and supporting documentation for audits.
• Ensure smooth office operations by managing supplies, scheduling, and other office-related tasks.
• Perform additional administrative duties as assigned.
• Continuously update knowledge and skills within the field.
• To always respect and protect company and client confidentiality.
• Perform additional duties as assigned, demonstrating adaptability and a commitment to operational excellence.

Qualifications

• Experience in accounting and/or administration.
• Very good proficiency in English (both written and spoken).
• Experience with Oracle is an advantage.

Knowledge, Skills & Attributes

• Very good proficiency in English (both written and spoken).
• Ability to perform basic mathematical calculations.
• Strong attention to detail and adherence to safety regulations.
• Ability to work independently and as part of a team.
• Strong teamwork skills and the ability to work in a physically demanding environment.
• High levels of conscientiousness, honesty, punctuality, accuracy, and attention to detail.
• High level of discretion and confidentiality in handling financial and administrative matters.
• Willingness to participate in training courses as required.
• Strong knowledge of Microsoft Office applications.

COMPETENCIES –

• Leading Self: has a self-awareness of how actions are perceived and how to respond to feedback. Leading with empathy towards others and understanding the world from their point of view.
• Customer Orientation: focused on delivering high-quality service and meeting client expectations.
• HSSEQ Awareness: understanding of safety, security, and quality standards within the industry (advantageous).
• Communication & Collaboration: strong interpersonal skills to liaise with internal teams and customers.

Core Laboratories, including all of its affiliated and related entities, is an equal opportunity employer and is committed to creating an inclusive environment for everyone. Employment decisions are made regardless of characteristics including, but not limited to, race, color, sex, sexual orientation, gender identity, national origin, age, disability, religion, genetic information, protected veteran or uniformed service member status, and any other characteristic protected under applicable law.