Business Development Coordinator

Business Development Coordinator (Immediate Joiner)

Department: Business Development
Industry: Healthcare Services
Reports To: Business Manager

Job Summary

The Business Development Coordinator provides administrative and operational support to the Business Manager by coordinating business development activities, preparing contracts and documentation, maintaining client records, and organizing marketing and networking events. This role is essential in ensuring seamless backend operations that support business growth, client engagement, and partnership development within the healthcare services sector.

Key Responsibilities

• Provide day-to-day administrative and coordination support to the Business Manager.
• Assist in preparing business proposals, quotations, presentations, and other business development documents.
• Maintain and update the customer relationship management (CRM) database, client records, and sales pipeline.
• Coordinate meetings with clients, partners, and internal stakeholders, including scheduling and follow-up actions.
• Track business opportunities and ensure timely follow-up on pending activities.

Contract Preparation & Documentation

• Prepare service agreements, contracts, Memorandums of Understanding (MOUs), and other commercial documents based on approved templates.
• Coordinate with internal departments such as Legal, Finance, Operations, and Compliance to obtain necessary approvals.
• Maintain an organized repository of contracts and ensure proper version control and document filing.
• Monitor contract renewal dates and notify relevant stakeholders for timely action.

Event Coordination

• Plan, organize, and coordinate healthcare conferences, seminars, workshops, exhibitions, and client engagement events.
• Liaise with vendors, venues, speakers, and participants to ensure successful event execution.
• Coordinate logistics, event materials, registrations, and post-event reporting.
• Assist in promotional activities before, during, and after events.

Administrative & Operational Support

• Prepare reports, meeting minutes, dashboards, and business performance updates.
• Coordinate internal communications related to business development initiatives.
• Manage correspondence, documentation, and filing systems.
• Support the preparation of monthly business development reports and presentations for management review.

Cross-functional Coordination

• Work closely with Operations, Clinical Teams, Marketing, Finance, and Procurement to support business initiatives.
• Ensure smooth communication between departments for timely project execution.
• Assist in onboarding new clients by coordinating documentation and operational handover.

Qualifications

• Bachelor's degree in Business Administration, Healthcare Management, Marketing, or a related field.
• 2–4 years of experience in business development coordination, sales support, administration, or contract management.
• Experience in the healthcare industry is preferred.

Required Skills & Competencies

• Strong organizational and coordination skills.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience using CRM systems is an advantage.
• Strong documentation and contract preparation skills.
• Ability to manage multiple priorities and meet deadlines.
• Attention to detail and high level of accuracy.
• Problem-solving and analytical skills.
• Professional interpersonal and stakeholder management abilities.
• Ability to work independently and collaboratively in a fast-paced environment.

Key Performance Indicators (KPIs)

• Timely preparation and processing of contracts and business documents.
• Accuracy and completeness of documentation.
• Successful coordination and execution of business development events.
• Timely follow-up on business opportunities and client requests.
• CRM data accuracy and maintenanc