Logistics Executive

Job Requisition ID: 179519

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

Overview Of The Role:

• The Logistics Executive at Al Futtaim Watches & Jewellery is responsible for supporting logistics and finance operations. They handle a variety of administrative and office support activities to ensure efficient operations for assigned brands within the organization. This role encompasses managing inbound and outbound logistics processes, collaborating with teams and external stakeholders, and supporting inventory control and payment processing.

What You Will Do:

Inbound Activities

• Perform all inbound activities in SAP - Material Management, including vendor creation, MC creation, and brand creation in coordination with EIT Finance and Brand.
• Coordinate with warehouse, vendors, insurance, 3PL clearing agent, and brand team for end-to-end supply chain activities and documentation from shipment handover to stock receipt at the warehouse.
• Process bank guarantees, LCs, and DPs monthly in coordination with brand managers and order study approvals.
• Coordinate with suppliers, banks, clearing agents, etc., to clear consigned shipments to the bank and complete payment clearance with LIV.
• Provide all documentation to SSF / Finance for clearing advance payments against bank guarantees.
• Follow up with vendors to update the monthly import plan and manage import reports for finance.

Outbound Activities

• Process all sales orders in SAP based on stock allocation and prepare proforma invoices.
• Provide missing pricing data to be updated by the brand.
• Process deliveries in SAP for picking, packing, and invoicing.
• Facilitate shipment through 3PL by processing outbound documents, including invoices, packing lists, and shipment attestations for different country requirements.

Processing Payments

• Initiate the payment process for 3PL invoices (freight, courier, customs, etc.) weekly and prepare a database for monitoring and analysis.

Inventory Control

• Reconcile overseas operations stock reports with SAP stocks every fortnight and coordinate with the warehouse, sourcing, and finance departments to eliminate discrepancies.

Required Skills To Be Successful:

• Strong analytical ability and attention to detail.
• Ability to manage multiple tasks simultaneously in a fast-paced environment.
• Effective communication and positive attitude.
• Understanding of merchandising, planning, and sales processes.

What Qualifies You For The Role:

• Bachelor's degree in a related field.
• 2-3 years of experience in administration and sales coordination.
• Proficiency in MS Office and PC knowledge required.
• Knowledge of accounting practices and detailed report analysis skills.

About Al-Futtaim Retail

Al-Futtaim Retail has established itself as one of the leaders in Retail across the Middle East, Africa & Asia over the past 30 years. We have developed partnerships with some of the biggest and most respected Brands in the world including IKEA, ACE and Toys R Us in the Middle East and th