Purchase & Logistics Executive

Location: Dubai, UAE
Department: Procurement & Supply Chain
Reports To: Commercial Manager

Job Summary

We are seeking a proactive and detail-oriented Purchase & Logistics Executive to manage procurement, supplier coordination, logistics, inventory monitoring, and payment coordination. The successful candidate will ensure timely purchasing, efficient shipment management, and accurate ERP transactions while supporting smooth business operations.

Key Responsibilities

• Process local and overseas purchase orders in the ERP System.
• Monitor sales orders and ensure timely conversion into supplier purchase orders.
• Coordinate with suppliers on order confirmations, lead times, shipments, and backorders.
• Source alternative suppliers for unavailable items and coordinate with the sales team.
• Arrange shipments, process Advance Shipment Notices (ASN), and share shipping documents with the warehouse.
• Monitor pending purchase orders and outstanding customer orders.
• Consolidate supplier invoices and submit payment requests to the Accounts Department.
• Manage warranty claims, shortages, damaged goods, and supplier discrepancies.
• Maintain accurate procurement records and documentation.

Qualifications

• Bachelor's degree in Supply Chain, Logistics, Business Administration, Commerce, or a related field.
• 3–5 years of experience in procurement, purchasing, or logistics.
• Experience in the automotive spare parts industry is preferred.
• Hands-on experience with ERP systems.

Skills & Competencies

• Procurement & Supplier Management
• Logistics & Shipment Coordination
• Inventory & Order Management
• ERP Systems and Microsoft Excel
• Strong communication and negotiation skills
• Planning and organizational skills
• Analytical thinking and problem-solving
• High attention to detail and accuracy
• Time management and ability to multitask
• Team-oriented with a customer-focused approach

Work Location: In person