HR Administrator

Elegant Qubes Group is a leading multidisciplinary company specializing in interior fit-out, joinery, exhibitions, events, custom fabrication, branding, and project execution solutions across the UAE. With a strong reputation for delivering high-quality turnkey projects, we work with government, semi-government, corporate, hospitality, retail, and private sector clients to create exceptional spaces and experiences.

We are currently looking for a highly organized, proactive, and detail-oriented HR Administrator to join our growing team. The ideal candidate will be responsible for supporting day-to-day HR operations, recruitment, employee records, onboarding, HR administration, and compliance while ensuring a professional and efficient employee experience across the organization.

Job Purpose

• Responsible for providing comprehensive administrative support to the Human Resources department by managing recruitment coordination, employee documentation, onboarding, HR records, payroll support, and employee relations.
• Ensure HR processes are completed accurately, efficiently, and in compliance with UAE Labour Law and company policies.

Key Responsibilities

• Manage daily HR administrative operations and maintain accurate employee records.
• Coordinate recruitment activities, including job postings, CV screening, interview scheduling, and candidate communication.
• Support onboarding and offboarding processes, including documentation and orientation.
• Prepare employment contracts, offer letters, salary certificates, NOCs, warning letters, and other HR documents.
• Maintain employee files, HR databases, and document management systems.
• Monitor probation periods, contract renewals, visa expiries, Emirates IDs, passports, and labor documentation.
• Coordinate with PROs for visa processing, labor cards, Emirates IDs, medicals, and government-related documentation.
• Maintain attendance, leave records, overtime, and employee timesheets.
• Assist with payroll preparation by ensuring employee records and attendance are accurate.
• Support performance appraisal processes and employee evaluations.
• Coordinate employee training, inductions, and internal communications.
• Assist in implementing HR policies, SOPs, and employee handbook updates.
• Ensure compliance with UAE Labour Law and company HR policies.
• Maintain confidentiality of employee information and HR records.
• Support employee engagement initiatives and company events.
• Prepare HR reports, recruitment reports, and employee statistics for management.
• Assist with HR audits and compliance documentation.
• Support management with any additional HR and administrative duties as required.

Required Qualifications & Experience

• Bachelor's Degree in Human Resources, Business Administration, Psychology, or a related field.
• Minimum 3–5 years of UAE experience in HR Administration or Human Resources.
• Strong knowledge of UAE Labour Law, MOHRE procedures, and employment regulations.
• Experience handling recruitment, onboarding, visa coordination, payroll support, and employee documentation.
• Experience in construction, exhibitions, fit-out, manufacturing, or project-based industries is an advantage.
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Experience with HRMS, ERP, or HR software is preferred.

Key Skills & Competencies

• HR Administration
• Recruitment Coordination
• Employee Records Management
• UAE Labour Law Knowledge
• Visa & Government Documentation Coordination
• Payroll & Attendance Support
• HR Documentation & Compliance
• Strong Organizational Skills
• Attention to Detail
• Excellent Communication & Interpersonal Skills
• Time Management & Multitasking
• Confidentiality & Professionalism
• Problem Solving & Initiative

Why Join Elegant Qubes Group?

At Elegant Qubes Group, you will become part of a dynamic and fast-growing organization delivering exceptional projects across exh