Virtual Assistant

Virtual Assistant (Executive Support / CRM / Operations) – Remote****Position Type: Full-Time, Remote

Working Hours: U.S. Business Hours (flexible based on client needs)

About the Role We’re hiring a Virtual Assistant (VA) to support daily operations, communication, and execution across multiple business functions.

This is not a passive admin role.

You’ll act as a reliable execution partner, ensuring tasks are completed on time, communication stays organized, and nothing falls through the cracks.

If you’re highly organized, proactive, and comfortable handling multiple responsibilities — this role fits you well.

*What You’ll Own**Calendar, Inbox & Admin Management (Core) Manage calendars, schedule meetings, and coordinate across time zones

• Organize inboxes, respond to emails, and flag priorities
• Draft professional communication (emails, memos, documents)
• Prepare meeting notes and track follow-ups

Data & System Management* Maintain records in:

• • Google Sheets
    • Microsoft Excel
    • CRMs like HubSpot / Salesforce
• Keep data accurate, updated, and well-structured
• Organize files across:
• • Google Drive
    • Dropbox
    • Microsoft SharePoint

Research & Task Execution* Conduct research on:

• • Competitors
    • Vendors
    • Market insights
• Compile findings into structured summaries or presentations
• Support ad hoc requests and small projects

Client, Vendor & Communication Support* Respond to client inquiries or route them appropriately

• Follow up with vendors and track outstanding items
• Ensure clear, timely communication across stakeholders

Operations & Project Support* Assist with:

• • Invoicing and expense tracking
    • Light bookkeeping (if required)
• Maintain project trackers in:
• • Asana
    • Trello
    • Notion
    • Monday.com
• Keep workflows organized and updated

What Makes You a Strong Fit* You are highly organized and detail-oriented

• You take initiative without being asked
• You communicate clearly and professionally
• You can manage multiple tasks without losing track
• You are reliable and follow through consistently

Required Experience & Skills* 1–2 years of Virtual Assistant, admin, or operations support experience

• Strong proficiency in:
• • Microsoft Office / Google Workspace
• Excellent written and verbal communication skills
• Strong time management and organizational ability
• Reliable internet and ability to work independently

Nice to Have (Top Candidates)* Experience with CRMs:

• • HubSpot / Salesforce / Zoho
• Familiarity with:
• • QuickBooks
    • Xero
• Experience supporting:
• • Founders
    • Startups
    • Remote teams
• Handling multiple clients or executives simultaneously

What a Typical Day Looks Like* Manage calendar and inbox, prioritizing urgent tasks

• Update CRM records and organize documents
• Prepare reports, documents, or presentations
• Conduct research for ongoing projects
• Follow up with vendors and stakeholders
• Review tasks and prepare next-day priorities

In short:

You ensure operations run smoothly and nothing slips through the cracks.

Key Metrics (KPIs)* Tasks completed accurately and on time

• Zero missed meetings or scheduling errors
• Fast and professional communication response times
• Organized and up-to-date records
• Positive feedback from clients and stakeholders

Why This Role Stands Out* High ownership and autonomy

• Exposure to multiple business functions
• Opportunity to grow into:
• • Operations Manager
    • Executive Assistant
    • Project Coordinator

Apply Now If you:

• Are highly organized
• Take ownership of tasks
• Communicate clearly and reliably

This role is a strong fit.