Accounts Payable Specialist - Dubai, UAE

Company: Desert Gate Tourism - UAE

An organization built on professionalism, extensive experience, and guest-centricity, Desert Gate was the long-sought dream of a visionary who established the company in 2004 as a supplier of the local needs of top-level tour operators in the UAE. Today, it is a full-fledged premium DMC, serving the seven emirates of the UAE, Oman, the Maldives, and its newest destinations Qatar and Mauritius. Over the years, the company has been recognised and rewarded for its innovative approach to product design as well as providing top notch service to its guests.

With a solid financial base complemented by a well-proven, reliable top management boasting 75 years of combined experience in the travel industry, Desert Gate envisions becoming the number one luxury travel group in the Gulf region, with a plan to expand its services to other destinations that are culturally connected to its home market.

Desert Gate is part of the MTS Globe group (www.mtsglobe.com) and through that partnership has access to the best-in-class technology and cleanest XML feed in the industry. Also, as a traditional DMC, Desert Gate has all you can expect from a first-rate ground handler, such as excellent contracting, creative excursions, and superior in-resort service levels.

We are seeking a highly organized and detail-oriented Accounts Payable Specialist to join our Finance Department. This role is responsible for managing the company's end-to-end accounts payable process, ensuring supplier invoices are processed accurately, approved in accordance with company policies, and paid within agreed credit terms.

Job Description

• Receive, review, and process supplier invoices accurately and within established timelines.

• Verify invoices against purchase orders, contracts, booking confirmations, and supporting documentation before processing.

• Ensure invoices are coded correctly to the appropriate General Ledger accounts, cost centres, and departments.

• Coordinate with Operations, Contracting, Procurement, and other departments to obtain invoice approvals and resolve discrepancies.

• Maintain accurate supplier master data and ensure vendor information is updated in the accounting system.

• Prepare weekly and monthly payment proposals based on supplier credit terms and cash flow requirements.

• Process supplier payments through bank transfers, cheques, and other approved payment methods.

• Monitor supplier payment schedules to ensure payments are made on time and avoid penalties or service interruptions.

• Reconcile supplier statements regularly and investigate any outstanding balances or discrepancies.

• Resolve invoice mismatches, duplicate invoices, credit notes, pricing differences, foreign currency issues, and payment disputes.

• Process employee expense claims and reimbursements in accordance with company policies.

• Record accruals for goods and services received but not yet invoiced at month-end.

• Assist in month-end and year-end closing activities related to Accounts Payable.

• Reconcile Accounts Payable balances with the General Ledger on a monthly basis.

• Ensure compliance with VAT regulations and company financial policies when processing invoices.

• Maintain complete and organized supplier documentation for audit purposes.

• Prepare Accounts Payable reports including:

  • Outstanding Payables Report
  • Supplier Ageing Report
  • Payment Forecast
  • Accrued Expenses Report
  • Vendor Reconciliation Reports

• Support internal and external audits by providing required schedules and supporting documentation.

• Identify opportunities to improve Accounts Payable processes and internal controls.

• Ensure confidentiality of financial information and compliance with company policies.

• Perform other duties assigned by the Accounts Payable Supervisor or Finance Manager.

More about Desert Gate Tourism

An organization built on professionalism, extensive experience, and g