Office Management | Executive Support

About the Role

We are looking for an Office Manager – Executive Support to support the smooth and professional running of our UAE HQ office in Dubai.

Reporting to the Group CFO, this is a hands-on corporate support role covering day-to-day office management, workplace services, facilities coordination, vendor follow-up, meeting logistics, visitor support and practical administrative support for senior leadership.

You will help keep the office organised, welcoming and well supported by managing supplies, records, service providers, internal requests and routine coordination across teams. You will also help ensure visitors, candidates, vendors and guests are welcomed and directed appropriately as part of the broader office coordination role.

This role is best suited to a proactive, service-oriented office administration professional who is comfortable supporting senior stakeholders while staying close to the practical details that keep an office running well.

What You’ll Deliver & Own

In this role, you will support the effective running of YDE’s UAE HQ office and provide practical administrative and executive support where required.

You will:

• Act as the main point of contact for day-to-day office management matters, including facilities, supplies, equipment, mail, courier services, pantry requirements, access cards, phone systems, printers, Wi-Fi and general office queries.
• Coordinate office maintenance, repairs, cleaning requirements, building management requests, service provider visits and vendor follow-up.
• Manage office supplies, stationery, kitchen stock, equipment, records, trackers, vendor details, service agreements and recurring deadlines.
• Support visitor, candidate, vendor and guest coordination to help maintain a professional office experience.
• Coordinate meeting logistics, room bookings, video conferencing links, materials, refreshments, printing, courier requirements and small internal events.
• Provide practical support for senior leadership, including calendar coordination, meeting arrangements, selected correspondence, document preparation and travel logistics where required.
• Coordinate with IT, HR, Finance, Marketing and external service providers on office-related requests and administration.
• Handle sensitive information, documents and senior stakeholder requests with discretion and attention to detail.

What You Must Bring

• A Bachelor’s Degree, diploma or equivalent qualification in Business Administration, Office Management, Executive Assistance or a related field.
• Minimum 5 years’ experience in office management, office administration, executive assistance or a similar corporate support role.
• Hands-on experience across facilities coordination, vendor follow-up, office supplies, employee support, visitor coordination and workplace operations.
• Experience supporting senior stakeholders with calendar management, meeting coordination, correspondence, document preparation and confidential administration.
• Excellent written and spoken English, with strong communication, proofreading, document formatting and attention to detail.
• Strong Microsoft Office skills, including Outlook, Word, Excel and PowerPoint.
• A professional, discreet and service-oriented approach, with the ability to manage competing priorities and follow through independently.

Strong Advantage

• Experience supporting C-level executives in a regional or international organisation.
• Experience coordinating office support, reception, administration or workplace service activities.
• Experience working with office leases, service contracts, facilities vendors, building management teams or office fit-out / maintenance providers.
• Experience coordinating travel, visas, hotel bookings or related logistics.
• Previous experience in renewable energy, solar, infrastructure, finance, construction or project-based businesses.
• Arabic language capability would be advantageous,