Document Controller - Construction / Contracting / FM

Job Title: Document Controller – Facility Management / Construction

Location: UAE
Employment Type: Full-Time
Availability: Immediate Joiners

Job Summary

Renova 360 is seeking an experienced Document Controller with a strong background in Facility Management, Construction, or Contracting. The ideal candidate will be responsible for maintaining both digital and physical documentation, ensuring document accuracy, regulatory compliance, and smooth coordination between Operations, Projects, HR, Procurement, and Clients.

The successful candidate should have excellent organizational skills, strong knowledge of UAE documentation practices, and experience managing project documentation, authority approvals, licences, permits, and operational records.

Immediate joiners are mandatory. Candidates serving a notice period will not be considered.

Key Responsibilities

• Maintain and control all project, operational, and company documentation in both digital and hard-copy formats.
• Ensure proper document numbering, filing, indexing, tracking, retrieval, and version control.
• Prepare, update, and maintain document registers and trackers.
• Coordinate with Project Managers, Site Engineers, Supervisors, Clients, Consultants, and Government Authorities regarding document submissions and approvals.
• Maintain records of project drawings, RFIs, submittals, material approvals, method statements, inspection requests, and technical documents.
• Monitor and maintain company licences, trade licences, authority permits, employee certifications, vehicle registrations, insurance documents, and statutory compliance records.
• Track document expiry dates and coordinate timely renewals of licences, permits, certifications, and approvals.
• Prepare daily, weekly, and monthly operational reports, manpower reports, attendance records, and document status reports.
• Coordinate with Operations and HR regarding employee deployment records, attendance, and documentation.
• Ensure all client documentation is submitted accurately and within required timelines.
• Support audits by maintaining complete and organized documentation.
• Maintain confidentiality of company records and sensitive information.
• Ensure compliance with company document control procedures and ISO standards where applicable.

Requirements

• Minimum 3–5 years of UAE experience as a Document Controller in Construction, Contracting, or Facility Management.
• Strong knowledge of document control procedures and best practices.
• Experience managing project documentation, operational records, licences, permits, and authority-related documents.
• Excellent proficiency in Microsoft Excel, Word, Outlook, Adobe PDF, and document management systems.
• Experience maintaining both digital and manual filing systems.
• Strong coordination, communication, and follow-up skills.
• High attention to detail with excellent organizational abilities.
• Ability to work under pressure and manage multiple priorities simultaneously.

Preferred Qualifications

• Experience in Facility Management, MEP, Civil Construction, or Contracting companies.
• Knowledge of UAE authority documentation requirements (Dubai Municipality, DEWA, DCD, Trakhees, Dubai Civil Defence, etc.) will be an advantage.
• Familiarity with ISO documentation and quality management systems.
• Experience using ERP or document management software (Aconex, Procore, SharePoint, Oracle, SAP, or similar) is preferred.

Requirements

• Immediate joiner
• Candidates serving a notice period will not be considered.
• Must currently be available in the UAE.

Interested candidates who meet the above criteria may apply with their updated CV. Only shortlisted candidates will be contacted.

Pay: AED3,000.00 - AED4,500.00 per hour

Application Question(s):

• This role's budget range is 3000 TO 4500 All Inclusive. Are you comfortable with the range? What is your expected Salary?

Language:

• Tagalog