Assistant to the Property Manager (UAE Real Estate Experience Required)

We are seeking a highly motivated and proactive Assistant to Property Manager with prior UAE real estate experience to support the day-to-day operations of our property management department.

The ideal candidate will possess excellent communication and relationship management skills, be fluent in English and preferably Arabic, and have a strong understanding of Dubai's real estate market, tenancy regulations, and property management operations.

This role requires an individual who is organized, detail-oriented, confident when dealing with landlords and tenants, and capable of handling multiple responsibilities in a fast-paced environment.

Key Responsibilities

Client Acquisition & Relationship Management

• Assist the Property Manager in identifying and pursuing new landlord clients through networking, referrals, and targeted marketing efforts.
• Assist the Property Manager in building and maintaining strong relationships with property owners by providing regular updates and addressing inquiries and concerns promptly.

Property Management Operations

• Oversee the condition, maintenance, and repair of managed properties to ensure they are maintained to high standards.
• Supervise annual property inspections as requested by landlords and identify necessary improvements.
• Liaise with internal departments and building management when required.

Property Marketing & Listing Supervision

• Coordinate and request professional property photoshoots.
• Review and approve property photographs to ensure quality and branding consistency.
• Supervise advertisement descriptions for property listings.
• Review and verify published listings to ensure accuracy.

Leasing & Tenant Management

• Prepare booking forms and tenancy contracts.
• Collect tenant documentation and ensure all records are complete.
• Manage rental payments, security deposits, and tenancy compliance.
• Oversee lease renewals and implement rental increases in accordance with applicable RERA regulations.
• Manage and track rental and sales leads and follow up with potential clients.

Legal Compliance and Case Coordination

• Manage legal and tenancy-related cases, including drafting legal notices, warning letters, demand notices, official correspondence, and internal memorandums in both English and Arabic.
• Coordinate with Tawjeeh, legal consultants, manage RDC account, property managers, tenants, and relevant departments to ensure timely resolution of legal and tenancy matters.
• Prepare, maintain, and organize legal files, case records, tenancy documents, and supporting documentation, ensuring compliance with company policies and UAE regulations.
• Act as the primary liaison for legal and dispute-related matters, facilitating effective communication between internal departments, external stakeholders, and government entities.
• Monitor case progress, follow up on outstanding actions, and provide regular updates to management regarding legal proceedings and tenancy disputes.

Qualifications & Requirements

• Minimum 2-3 years of UAE real estate and property management experience.
• Strong understanding of Dubai real estate laws, tenancy regulations, and RERA guidelines.
• Excellent written and verbal English communication skills.
• Arabic language proficiency is highly preferred.
• Strong negotiation, interpersonal, and client relationship management skills.
• Excellent organizational and multitasking abilities.
• Proficiency in Microsoft Office applications and CRM/property management systems.
• Ability to work independently and manage multiple priorities efficiently.
• Valid UAE driving licence is an advantage.

Compensation & Benefits

• Competitive compensation package commensurate with experience.
• UAE employment benefits as per labour law.
• Other benefits will be discussed with shortlisted candidates.

Pay: AED6,000.00 - AED7,500.00 per month

Work Location: In person