Pharmacy Incharge - OP

Serves the hospital as the chief pharmacist. Provides guidance and direction in the coordination of the pharmacy services’ major functions and activities to maintain proper professional and administrative procedures as required by the DHA rules and regulations.

Key Responsibilities

Corresponding Key Activities performed by the role

Managerial

• Maintaining sufficient inventory of material supplies and equipment for performance of duties

  • Reporting shortage of materials to supervisor at earliest convenience, maintaining records for ordering and replenishments

Technical

• Performs all managerial functions common to the department level either directly or on a delegation basis to assigned personnel.

  • Provides consultative services through the participation of the over-all development of pharmacy services policies, procedures, and standards in addition to the continued patient care evaluation program as related to drug use and effectiveness.
  • Assures the adherence to approved and accepted ethical and professional practice throughout the services by maintaining the proper storage, preparation, and dispensation of all drugs, chemical and biological, and by careful monitoring, either personally or as delegated and routine inspection and review of relate records and documents and monthly reports.
  • Administers field-wide control for the standard procedures as related to storing, handling, recording, dispensing and distribution of all regularly stocked and specially prescribed pharmaceuticals.
  • Responsible for procurement, stock maintenance and ledger maintenance of narcotic, controlled & psychotropic drugs. Submits monthly reports to MOH regarding the transactions of full controlled and semi controlled medicines. Submits forecast for annual narcotic requirements based on estimated usage. Reports on a quarterly and annual basis, regarding inventory and usage of all narcotic drugs to Ministry of Health. All other related correspondence is dealt with through the appropriate channels, as required.
  • Directs the design and preparation of the publication of drug formulary every year as a reference of all available and approved drugs for all medical personnel. Reviews pharmaceuticals manufacturers’ catalogues and brochures and various professional reference books and articles for use by all medical personnel.
  • Inventory control. Responsible for the physical stocks in the pharmacy and stock maintenance. All LPOs must be initiated for faxing to suppliers. To give reports and explanation to internal and/or external auditors whenever required. To make sure the availability of the medicines as per the formulary.
  • Serves as a Co-chairman to the Pharmacy and Therapeutics Committee and advising on matters pertaining to criteria of treatment, cost, and correct usage of drugs in the administration of patient care, etc.
  • Acts and makes immediate decisions upon receipt of any circular/ letter issued by the Ministry of Health recommending withdrawal and/or discontinuation of any medication, or to report any unexpected adverse effects.
  • Assures, either personally or as delegated, that all employees receive mandatory fire safety, infection control and/or other in-house educational training, in accordance with regulations.
  • Keeps informed as to current developments in the field and keeps staff up to date through group discussions, lectures, and in-service training.
  • Collaborates with other departmental personnel in planning programs for total patient care.
  • Plans and maintains master work schedules necessary for required performance of all Department functions, including leaves of absence, vacations, holiday, and weekend schedules.
  • Develops and maintains professional quality standards and makes recommendations for Improvement of such standards.
  • Directs the personnel functions of assigned staff including orientation of new employees.

Quality and Safety

• Promoting and maintai