Project Coordinator – Interior Fit-Out & Contracting

Company: Element 4 Solutions LLC
Location: Dubai, UAE
Job Type: Full-Time

About the Role

We are seeking a highly organized and proactive Project Coordinator with a minimum of 4 years of UAE experience in Interior Fit-Out, Construction, or Contracting projects. The successful candidate will assist Project Managers in planning, coordinating, and monitoring project activities to ensure timely completion within budget and quality requirements.

Key Responsibilities

• Coordinate day-to-day project activities and site operations.
• Assist Project Managers in project planning, scheduling, and progress monitoring.
• Prepare and maintain project documentation, reports, logs, and correspondence.
• Coordinate with clients, consultants, subcontractors, suppliers, and authorities.
• Track project timelines, material deliveries, approvals, inspections, and site activities.
• Follow up on authority approvals, permits, and NOCs where required.
• Attend project meetings and prepare Minutes of Meeting (MOM).
• Monitor procurement activities and ensure timely material submissions and approvals.
• Maintain records of RFIs, technical submittals, shop drawings, and material approvals.
• Assist in preparing progress reports, payment applications, and project close-out documents.
• Support project teams in resolving coordination issues between various trades.
• Ensure compliance with company procedures, quality standards, and safety requirements.

RequirementsMandatory Qualifications

• Bachelor's Degree or Diploma in Civil Engineering, Architecture, Construction Management, or related field.
• Minimum 4 years of UAE experience in Interior Fit-Out, Joinery, Contracting, or Construction projects.
• Strong knowledge of project coordination procedures within the UAE construction industry.
• Experience coordinating with consultants, subcontractors, and local authorities.
• Excellent communication and organizational skills.
• Ability to manage multiple projects and deadlines simultaneously.

Technical Skills

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Working knowledge of AutoCAD.
• Experience with project tracking and document control systems.
• Understanding of project scheduling software such as MS Project is an advantage.
• Familiarity with authority processes including Dubai Municipality, DCD, DEWA, TECOM, Dubai South, JAFZA, or similar authorities is preferred.

Preferred Candidate Profile

• Strong follow-up and coordination skills.
• Ability to work independently and under pressure.
• Detail-oriented with excellent documentation skills.
• Professional attitude and team-player mindset.
• Valid UAE Driving License preferred.

Salary & Benefits

• Competitive salary based on experience.
• UAE Labour Law benefits.
• Annual leave and air ticket as per company policy.
• Career growth opportunities within the organization.

Pay: AED4,000.00 - AED6,000.00 per month

Work Location: In person