HR Assistant

HR Assistant – Roles & Responsibilities

Position: HR Assistant
Department: Human Resources
Reports To: HR Manager

Key Roles & Responsibilities

• Employee Documentation & Records Management
• Maintain and update employee personnel files and HR databases.
• Ensure all employee records are accurate, complete, and confidential.
• Process employee documentation, including contracts, letters, and forms.
• Recruitment & Onboarding Support
• Assist in posting job vacancies and screening applications.
• Coordinate interviews and communicate with candidates.
• Prepare onboarding documents and facilitate new employee induction.
• Visa, Labor & Government Relations Support
• Coordinate visa processing, Emirates ID applications, medical tests, and labor-related documentation.
• Track visa renewals, labor card renewals, and employee document expiries.
• Liaise with PROs and government authorities as required.
• Attendance & Leave Administration
• Monitor employee attendance, timesheets, and leave records.
• Process leave applications and maintain leave balances.
• Generate attendance and leave reports for management review.
• Payroll Support
• Assist in preparing monthly payroll inputs, including attendance, overtime, deductions, and allowances.
• Verify payroll-related records and employee data.
• Coordinate with the finance department regarding salary processing.
• Employee Relations
• Respond to employee enquiries regarding HR policies and procedures.
• Assist in resolving routine employee concerns and administrative matters.
• Support employee engagement and welfare initiatives.
• Training & Development Coordination
• Coordinate employee training schedules and maintain training records.
• Monitor mandatory certifications and renewal requirements.
• Assist in organising workshops, orientations, and development programmes.
• HR Compliance
• Ensure compliance with company policies, labour laws, and regulatory requirements.
• Assist in preparing HR reports, audits, and compliance documentation.
• Maintain confidentiality of employee and company information.
• Administrative Support
• Draft HR correspondence, letters, memos, and certificates.
• Prepare reports, presentations, and HR-related documentation.
• Support the HR department in day-to-day administrative activities.
• Other Duties
• Perform any additional HR and administrative tasks assigned by management.
• Support departmental projects and continuous improvement initiatives.

Key Skills & Competencies

• Knowledge of UAE labour law and HR practices.
• Strong organisational and record-keeping skills.
• Proficiency in MS Office (Excel, Word, Outlook).
• Effective communication and interpersonal skills.
• Ability to maintain confidentiality and attention to detail.
• Time management and multitasking abilities.

Pay: From AED2,500.00 per month

Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• HR ASSISTANT : 1 year (Required)

Language:

• HINDI (Required)

Work Location: In person