Document Controller

Corporate Documentation Specialist

Salary: AED 4,000 – AED 5,000 per month

Benefits: As per UAE Labor Law

Job Type: Full-time

About the Role

We are a corporate services and business consulting firm managing documentation and compliance requirements for more than 25 companies.

We are looking for an exceptionally detail-oriented professional who takes ownership of the accuracy, completeness, and organization of company records and documentation.

The ideal candidate does not simply file documents—they actively review information, identify inconsistencies, spot missing data, and investigate anything that does not make sense.

This role is responsible for maintaining accurate and up-to-date company records, ensuring that all documentation, databases, folders, and tracking systems remain organized, complete, and reliable at all times.

Key Responsibilities

* Maintain organized digital records and documentation for a portfolio of 25+ companies.

* Ensure all company information, records, and supporting documentation are accurate, complete, and up to date.

* Review documents and records to identify inconsistencies, missing information, documentation gaps, and potential errors.

* Maintain and update master tracking sheets containing key company information.

* Organize and manage company folders, ensuring documents are properly filed and easily accessible.

* Monitor important deadlines and assist with tracking renewals, visa expirations, contract end dates, compliance requirements, and other corporate obligations.

* Support the HR team by maintaining accurate employee and visa-related records and helping ensure important deadlines are not missed.

* Monitor document versions and maintain proper document control procedures.

* Coordinate with internal teams to obtain, update, and verify required documentation.

* Support compliance, audit, and operational requirements by providing accurate documentation when needed.

* Handle confidential information with professionalism and discretion.

* Assist with administrative and documentation-related tasks as required.

Requirements

Must-Have Skills

* Exceptional attention to detail.

* Strong organizational and administrative skills.

* Ability to identify inconsistencies, missing information, and documentation gaps.

* Strong critical thinking and problem-solving abilities.

* Proactive mindset with the habit of questioning information that appears incorrect, incomplete, or inconsistent.

* Excellent proficiency with Google Workspace, including Google Drive, Google Sheets, and Google Docs.

* Comfortable using modern tools, including AI tools such as ChatGPT and Claude, to understand unfamiliar terminology, verify information, research concepts, and improve document accuracy.

* Ability to manage confidential information professionally.

* Ability to manage multiple companies, records, and deadlines simultaneously.

* Minimum 3 years of experience in a similar role.

* Experience working with corporate documentation and company records.

* Familiarity with contracts, legal documentation, invoicing, and corporate compliance matters.

* Experience with document management systems.

Additional Information

* Candidates who can join within 10 days will be preferred.

Pay: AED4,000.00 - AED5,000.00 per month

Work Location: In person