Real Estate Administrator

Attractive Salary + Benefits

Full job description

We are seeking a highly organized and detail-oriented having a minimum of 4 years experience as Real Estate Admin to support our real estate office with day-to-day administrative tasks. This role plays a crucial part in ensuring smooth operations, supporting agents, maintaining compliance, and enhancing client service.

Key Responsibilities:

Administrative Support:

• Manage and organize real estate documents, contracts, and client files
• Prepare listing agreements, buyer representation agreements, and other real estate documents
• Coordinate schedules, meetings, and property showings
• Maintain office supplies, records, and CRM systems

Client & Agent Communication:

• Serve as the first point of contact for client inquiries (phone, email, in-person)
• Support real estate agents with transaction coordination and communication
• Follow up with clients and vendors as needed

Listing & Marketing Assistance:

• Input property listings into portals and company websites
• Coordinate photography, signage, and property brochures
• Manage social media posts and marketing campaigns for listings and company branding

Transaction Coordination:

• Track and manage deadlines for buyer and seller transactions
• Ensure all paperwork is accurate, complete, and submitted on time
• Liaise with title companies, lenders, and clients to ensure smooth closings

Compliance & Reporting:

• Ensure all files comply with legal, regulatory, and brokerage requirements
• Maintain accurate data for reporting, including closings, leads, and marketing ROI

Qualifications:

• 4 years experience in real estate administrative support preferred
• Excellent communication and organizational skills
• Proficient with Microsoft Office Suite, Google Workspace, and CRM software (e.g., Salesforce, Follow Up Boss)
• Knowledge of real estate software (e.g., MLS, Dotloop, DocuSign, ZipForms) is a plus
• Ability to multitask and meet deadlines in a fast-paced environment
• High school diploma or equivalent required; college degree preferred

Soft Skills:

• Attention to detail
• Problem-solving mindset
• Customer-service focused
• Team player with a positive attitude

Job Type: Full-time