OFFICE ADMINISTRATOR/ SECRETARY

Job Summary

We are seeking a highly organized and proactive Office Administrator / Secretary to support daily office operations and ensure smooth coordination between internal teams and external stake holders. The ideal candidate will be detail-oriented, efficient, and capable of handling multiple administrative tasks in a fast-paced real estate environment.

Key Responsibilities

Office Management:

• Open and close the office daily, ensuring the workplace is clean, organized, and presentable at all times.
• Monitor office supplies and place orders when necessary.
• Coordinate with maintenance, cleaning, and service providers.

Communication & Coordination:

• Manage all incoming and outgoing correspondence, including emails, phone calls,couriers, and mail.
• Act as the first point of contact for visitors and clients in a professional manner.
• Coordinate with internal departments and external parties such as clients, suppliers, and government entities.

Scheduling & Calendar Management:

• Maintain calendars for senior management, scheduling meetings, appointments, andevents.
• Arrange travel bookings, accommodations, and it ineraries when required.
• Ensure timely reminders and follow-ups for important meetings and deadlines.

Meetings & Reporting:

• Prepare meeting agendas, presentations, and supporting documents.
• Take accurate meeting minutes and circulate them promptly.
• Track and follow up on action items to ensure timely completion.

Document Control & Filing:

• Maintain organized filing systems (both digital and physical).
• Ensure all company documents are properly archived and easily retrievable.
• Handle confidential information with discretion.

Qualifications & Requirements

• Bachelor’s degree or diploma in Business Administration or a related field.
• Minimum 2–4 years of experience in an administrative or secretarial role.
• Experience in the Real Estate sector is highly preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong communication skills in English (written and verbal).
• Excellent organizational and time-management abilities.
• Ability to multitask and work under pressure.

Preferred Criteria

• Taglog preferred.
• Experience working in the UAE real estate market is an advantage.
• Familiarity with property management systems or CRM tools is a plus.

Key Skills

• Professional communication
• Attention to detail
• Time management
• Multitasking
• Confidentiality and discretion

Contact

• Send your cv to email: hrvkngroup@gmail.com
• Whatsapp: +971 52 202 2705 / 0524933615

Work Location: Hybrid remote in Dubai (Dubai)