Front Desk Administrator

Al Maha Properties LLC is a Dubai-based property management and real estate company specializing in residential, commercial, and industrial properties. We are looking for a professional, organized, and proactive Front Desk Admin to be the first point of contact for our clients while providing administrative and sales support to our team.

Key Responsibilities

Front Desk & Administration

• Welcome and assist clients, tenants, landlords, and visitors.
• Answer and direct incoming phone calls professionally.
• Manage office emails and respond to general inquiries.
• Maintain an organized reception area and filing system.
• Schedule meetings and manage meeting room bookings.
• Handle courier deliveries and office correspondence.
• Assist with document preparation, scanning, filing, and record keeping.
• Handle company documents application and renewals.

Sales & Leasing Support

• Attend initial property inquiries via phone, email, WhatsApp, and property portals.
• Distribute leads to agents and update lead tracking sheets.
• Assist with preparing tenancy contracts, forms, and sales documents.
• Handle complete developer registration with accurate documention and timely coordination
• Create and manage developer whatsapp groups, schedule project briefings and training for sales team
• Support the sales team with administrative tasks and paperwork such as Form A, B and F.
• Maintain and update property inventory records.
• Upload and update property listings on Bayut, Dubizzle, Property Finder, and company platforms.
• Obtain trakheesi permits for listings.
• Ensure listing information, photographs, and documents are accurate and up to date.
• Monitor listing performance and coordinate with portal support teams when required.

Requirements

• Minimum 2 years of experience as Front desk Admin in real estate is a must.
• Excellent communication skills in English.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Professional appearance and customer-service mindset.
• Ability to work in a fast-paced environment and handle multiple priorities.

Pay: AED4,000.00 per month

Work Location: In person