Female Office Administrator

Job Summary

We are looking for an organized, proactive, and detail-oriented Philippino Female Office Administrator to manage our day-to-day administrative operations. In this role, you will serve as the backbone of our daily workflow, ensuring seamless communication, maintaining digital or physical records, and supporting the management team. The ideal candidate possesses excellent English communication skills, strong multitasking abilities, and a problem-solving mindset.

Key Responsibilities1. Administrative Support

• Manage and maintain executive schedules, appointments, and travel arrangements.
• Prepare, format, and edit documents, reports, invoices, and presentations.
• Organize and maintain company databases, digital filing systems, and documentation.
• Screen and route incoming calls, emails, and inquiries to the appropriate team members.

2. Operations & Office Management

• Oversee office logistics, including inventory management of office supplies and equipment.
• Coordinate with vendors, service providers, and building management (if on-site).
• Assist in organizing internal company events, meetings, and team-building activities.
• Implement and maintain office policies and administrative procedures.

3. Human Resources & Finance Assistance

• Assist with basic HR administrative tasks, such as tracking attendance, onboarding new hires, and organizing employee records.
• Support the finance team by compiling receipts, tracking minor expenses, and managing petty cash or invoice handling.

Skills and Qualifications

• Experience: Minimum of 2–3 years of proven experience as an Office Administrator, Administrative Assistant, or a similar clerical role.
• Education: Bachelor’s degree in Business Administration, Communication, Office Management, or a related field.
• Communication: Exceptional written and verbal English communication skills (essential for dealing with international clients or diverse teams).
• Technical Proficiency:
• Advanced knowledge of MS Office (Word, Excel, PowerPoint).
• Proficiency with Google Workspace (Docs, Sheets, Drive, Gmail).
• Familiarity with project management tools (e.g., Trello, Asana) and communication apps (e.g., Slack, Zoom, Microsoft Teams) is a major plus.
• Soft Skills: Strong organizational and time-management skills, high attention to detail, discretion with confidential information, and the ability to work independently with minimal supervision.

Pay: AED2,000.00 - AED4,000.00 per month

Work Location: In person