Office Administrator / Accounts

Office Administrator

Location: Dubai, UAE
Company: VAITAFE Technical Services

Job Summary

VAITAFE Technical Services is looking for a reliable and detail-oriented Office Administrator / Admin & Accounts Assistant to support daily office operations and assist with accounting and finance-related tasks. The ideal candidate should have administrative experience and a strong understanding of accounting procedures.

Key Responsibilities

• Manage day-to-day administrative and office operations.
• Prepare and issue company invoices, quotations, and purchase orders.
• Maintain accurate records and filing systems.
• Handle accounts receivable and accounts payable activities.
• Process vendor payments and maintain supplier records.
• Monitor and arrange utility bill payments.
• Prepare payroll and salary processing.
• Perform monthly bank reconciliations.
• Assist with VAT filing and Corporate Tax documentation.
• Coordinate with clients, suppliers, and internal departments.
• Manage emails, phone calls, and correspondence.
• Support data entry and document management tasks.
• Assist management with general administrative and accounting duties.

Requirements

• Proven experience in office administration and accounting support.
• Knowledge and hands-on experience with Zoho Books / Zoho Accounting Software.
• Familiarity with UAE VAT filing requirements and Corporate Tax compliance.
• Experience in payroll preparation and salary processing.
• Ability to perform monthly bank reconciliations accurately.
• Knowledge of invoicing, vendor payments, utility bill payments, and expense tracking.
• Proficiency in Microsoft Office, especially Excel.
• Strong organizational and communication skills.
• Attention to detail and ability to work independently.
• Experience in a Technical Services, Construction, Interior Fit-Out, or Maintenance company is an advantage.
• Candidates holding a valid UAE residency visa (spouse-sponsored or family-sponsored visa) are preferred.
• Immediate joiners are preferred.

Salary & Benefits

• Salary: AED 2,200 – AED 2,700 per month
• Opportunities for career growth and development.
• Professional and supportive work environment.

Application Question

Please indicate:

• Your current visa status.
• Your expected salary.
• Your notice period / earliest joining date.

How to Apply

Send your updated CV via WhatsApp to 050 899 4681.

Only shortlisted candidates will be contacted.

Pay: AED2,200.00 - AED2,700.00 per month

Work Location: In person