Document Control Specialist

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

• Responsible for the administration of a comprehensive document control system to support program-wide administrative, engineering, and operational activities. This role ensures timely, accurate, and systematic management of all project documentation in alignment with project and client requirements, with a particular focus on electronic document control through platforms such as Aconex.
• Maintain and control all technical documentation including specifications, IFC and shop drawings, vendor documents, calculation sheets, and revision instructions, both electronically and physically.
• Ensure proper use and upkeep of the Electronic Document Management System (EDMS), particularly Aconex, for receiving, tracking, and distributing project documentation.
• Prepare and maintain accurate logs and registers such as Critical / Non-Critical Documents, GFC Drawings, Shop Drawings, RFIs, NCRs, CARs, and others as required for monthly progress reports.
• Issue documents using approved transmittal formats in accordance with project procedures to the client, consultants, site teams, and company stakeholders.
• Monitor incoming and outgoing correspondences, ensuring timely routing, response tracking, and archiving.
• Coordinate with Head Office and Vendors to obtain updated versions of all documents and ensure the latest revisions are distributed to relevant parties.
• Support the compilation and submission of final as-built documentation in compliance with approved document closeout procedures.
• Assist in the preparation of daily, weekly, and monthly reports by maintaining regular records of site document activity.
• Maintain the Master Document Register for each project and ensure readiness for progress reporting and milestone payment submissions.
• Track license registration and renewal requirements as per applicable project regulations.

Qualifications

Minimum Qualifications:

• Degree preferred but not essential; relevant certifications in document control are an advantage.

Experience:

• Minimum 7 years of experience in a similar role, preferably within a construction supervision or engineering design consultancy.
• Proven experience with Aconex on large-scale infrastructure, building, or industrial projects is essential.

Additional Information

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resource