Founder’s Office & Content Coordinator

Founder’s Office & Content Coordinator

Accounts/Admin Background Required

Company: Teraa Living / Happy Earth Organic

Location: Dubai, UAE

Role Type: Full-time

Reports To: Founder

About Us

Teraa Living is a Dubai-based conscious lifestyle company building premium FMCG, wellness, and e-commerce brands. Our active brand, Happy Earth Organic, focuses on clean-label food and beverages, including organic coconut water and premium dates.

We are a small, fast-moving founder-led business looking for someone highly organised, numbers-aware, AI-comfortable, and strong with follow-ups.

This role is ideal for someone who has an accounts/admin background but is also comfortable with content, social media coordination, digital organisation, product research, and working closely with a founder.

Role Purpose

The purpose of this role is to reduce the founder’s daily mental load.

You will help organise emails, meetings, follow-ups, content ideas, social media drafts, simple accounts trackers, digital folders, supplier notes, product research, and internal action points.

This is not a pure accountant role.

This is not a pure social media role.

This is not a receptionist role.

This is a practical Founder’s Office coordination role for someone who can organise, write, follow up, think clearly, and keep things moving.

Key Responsibilities

1. Founder Coordination

* Manage and organise founder emails across Outlook and Gmail.

* Sort emails into folders, priority categories, and follow-up lists.

* Manage calendar, meetings, reminders, and scheduling.

* Attend meetings with the founder when required.

* Take clear meeting notes and convert them into action points.

* Follow up with team members, suppliers, consultants, and external partners.

* Maintain a daily and weekly founder follow-up tracker.

* Keep pending tasks visible and moving without constant reminders.

2. Accounts/Admin Support

* Maintain simple trackers for payments, receivables, invoices, expenses, and pending documents.

* Coordinate with the internal admin/accounts team and external accountants when needed.

* Organise supplier invoices, payment records, receipts, statements, and financial folders.

* Follow up for missing invoices, receipts, statements, or payment confirmations.

* Maintain clean Excel/Google Sheets trackers.

* Understand basic accounting/admin terms such as invoices, LPOs, payments, expenses, receivables, reconciliations, and statements.

* Support document organisation for finance, operations, suppliers, and admin requirements.

Note: Final accounting, bookkeeping, petty cash ownership, and statutory accounting will remain with the existing admin/accounts team and external accountants.

3. Content & Social Media Coordination

* Draft LinkedIn posts, Instagram captions, founder posts, and short brand content.

* Use AI tools to turn founder notes, voice notes, meetings, and ideas into content drafts.

* Help organise and maintain a social media content calendar.

* Coordinate approved posts across LinkedIn, Instagram, Pinterest, TikTok, and other relevant platforms.

* Organise saved Instagram posts, Pinterest boards, TikTok videos, references, competitor examples, and content inspiration.

* Flag useful content ideas, comments, DMs, and collaboration opportunities.

* Coordinate with designers, marketers, agencies, and internal team members for creative execution.

4. AI & Digital Organisation

* Use AI tools such as ChatGPT or similar tools for summaries, content drafts, email drafts, checklists, research, and task organisation.

* Organise