Back Office Executive

1. Documentation & Compliance

• Prepare, review, and maintain all project-related documents including quotations, submittals, compliance statements, O&M manuals, and delivery notes.
• Ensure alignment with UAE regulatory requirements (DCD, municipality, consultant specifications).

2. Procurement & Supplier Coordination

• Coordinate with local and international suppliers for pricing, lead times, LPO follow-ups, and shipment tracking.
• Prepare purchase requests, compare supplier quotations, and support procurement decisions.
• Monitor delivery schedules for equipment.

3. Project Coordination

• Support the project team with documentation for site approvals, material inspections, and consultant submissions.
• Track project progress, delivery timelines, and installation schedules.
• Maintain communication logs with contractors, consultants, and clients.

4. Sales & Customer Support

• Assist the sales team with proposal preparation, product data sheets, and technical clarifications.
• Respond to customer inquiries, share product information, and coordinate after‑sales service requests.
• Prepare thank‑you emails, follow-up messages, and business correspondence.

5. Finance & Administration

• Manage invoicing, payment follow-ups, and coordination with accounts for supplier payments.
• Maintain petty cash records, expense sheets, and project cost summaries.
• Support management with MIS reports, sales tracking, and performance dashboards.

6. Internal Coordination

• Work closely with the technical team to prepare sequence of operation, compliance notes, and system descriptions.
• Coordinate with logistics for material dispatch, delivery notes, and warehouse stock updates.

Job Type: Full-time

Pay: AED2,000.00 - AED3,000.00 per month

Application Question(s):

• Gender - Female

Language:

• English (Preferred)

Work Location: In person