Finance, Inventory & Procurement Coordinator

Amity Veterinary Clinic is evolving from a traditional owner-managed veterinary practice into a systems-driven healthcare business powered by technology, automation, operational discipline, and continuous improvement.

As we continue to grow, we are investing heavily in modern financial systems, inventory controls, procurement processes, automation, and AI-supported reporting. We are looking for someone who wants to be part of that journey and help build the systems, controls, and processes that support our future growth.

The Opportunity

This is not a traditional accounts role.

We are looking for a Finance, Inventory & Procurement Coordinator who will take ownership of the systems, controls, and processes that support finance, inventory management, and procurement across the business.

Success in this role is not measured simply by processing transactions. It is measured by your ability to create visibility, strengthen controls, improve systems, identify opportunities, and help the business make better decisions.

You will become a key operational partner to management and play an important role in improving efficiency, accountability, and scalability throughout the organisation.

Key ResponsibilitiesFinance & Systems Ownership

• Maintain accurate financial records using QuickBooks and related systems
• Process supplier invoices, expenses, and payments
• Perform account reconciliations and financial record maintenance
• Monitor financial commitments and upcoming payment obligations
• Support monthly reporting and financial visibility
• Identify opportunities to improve financial processes, controls, and automation
• Actively develop expertise in QuickBooks and financial systems functionality

Inventory Ownership

• Receive and record inventory accurately
• Maintain stock records and inventory databases
• Conduct regular stock verification and cycle counts
• Investigate inventory discrepancies and recommend corrective actions
• Monitor minimum and ideal stock levels
• Support inventory forecasting and replenishment planning
• Identify slow-moving, excess, or at-risk inventory

Procurement Ownership

• Raise purchase orders and coordinate purchasing activities
• Obtain supplier quotations and compare purchasing options
• Manage supplier communications and documentation
• Track supplier performance and delivery reliability
• Support cost-control initiatives and sourcing improvements
• Assist with supplier negotiations and alternative sourcing opportunities
• Monitor purchasing trends and recommend efficiencies

Continuous Improvement

• Identify repetitive manual processes and propose automation solutions
• Improve reporting accuracy and operational visibility
• Support implementation of new systems and technology initiatives
• Develop dashboards, reports, and process improvements
• Take ownership of problems and proactively recommend solutions

What We're Looking ForEssential

• Experience in finance, accounting, procurement, inventory management, or operations coordination
• Strong organisational skills and attention to detail
• High level of computer literacy and confidence using business systems
• Strong analytical and problem-solving abilities
• Excellent communication skills
• Ability to manage multiple priorities independently
• Advanced Microsoft Excel skills

Preferred

• Experience using QuickBooks or similar accounting platforms
• Experience with inventory management systems
• Experience with procurement and supplier management
• Experience with automation tools, reporting tools, or AI-assisted workflows
• Understanding of financial reporting, purchasing, and inventory controls

The Type of Person Who Will Succeed

You are naturally curious and enjoy understanding how systems work.

You don't wait for problems to appear—you identify them early and bring solutions.

You are comfortable using technology and actively look for ways to improve processes.

You take ownership, ask questions, challenge inefficien