Facilities Reception and Logistics Assistant for the EU Agency AMLA in Frankfurt am Main – Interim/Zeitarbeit

Job Type(s): Interim (temporary) employment Vollzeitbeschäftigung Zeitarbeit Arbeitnehmerüberlassung Location(s): Frankfurt am Main / Germany Company Name: infeurope S.A./DEKRA Arbeit GmbH We are looking for a Facilities Reception and Logistics Assistant (M/F/D) for a multinational client in Frankfurt/Main, the EU Agency Authority for Anti-Money Laundering and Countering the Financing of Terrorism AMLA.

Client:

• The Authority for Anti-Money Laundering and Countering the Financing of Terrorism (AMLA) is a decentralised EU agency that coordinates national authorities to ensure the correct and consistent application of EU rules. The aim of the EU Authority is to transform the anti-money laundering and countering the financing of terrorism (AML/CFT) supervision in the EU and enhance cooperation among financial intelligence units (FIUs).
• At the AMLA you can become part of an international and multicultural team presently in its set-up phase.

Main tasks:

To provide operational and logistical support to the Building and Facilities Team at AMLA, facilitating day-to-day office management activities and supporting coordination related to front-office and daily operational support and small facility tasks. The role focuses on facilities-related support, liaising with MesseTurm Facility Management and external contractors, and assisting in organising logistics for meetings, workshops, and contractor visits/deliveries. In addition, the role includes monitoring the Facility Management functional mailbox and providing occasional support for special requests such as parking arrangements and emergency and fire protection procedures.

• Front-office and daily operational support

• Ensure reception/front-desk coverage on-site, dealing with catering organization, welcoming visitors, handling calls/emails incl. FMB, coordinating requests for badges/access, and acting as the first point of contact for service providers.

• Support day-to-day small facilities tasks, including meeting room readiness checks/preparation, common areas/kitchen oversight (incl. inventory follow-up), logging/triaging requests, and coordinating minor interventions with contractors and MesseTurm Facility Management (WISAG ticketing system).

• Perform front-office tasks, including monitoring and managing the Facility Management functional mailbox and responding/triaging requests.

• Provide first-line support for Building & Facilities requests (clarifications, follow-up, closure) and maintain action trackers (open points, deadlines, responsible parties).

• Liaise with MesseTurm Facility Management to coordinate minor repairs, follow-ups and maintenance-related tasks.

• Coordinate and provide access to contractors (technical, cleaning, catering, postal services, etc.) for works/small interventions; welcome contractors/guests

and accompany them within the building as needed.

• Assist with minor operational activities (e.g., small repairs, removal/moving of office furniture as needed).

• Coordinate the delivery and distribution of office supplies.

• Oversee/coordinate the delivery, placement and basic distribution/installation of furniture and office equipment; collect delivery notes, report damages/issues, and support basic stock organisation.

• Logistical coordination for meetings, workshops and visits

• Assist in organising logistical arrangements for meetings, workshops, and site visits involving external service providers (e.g., furniture suppliers, contractors).

• Request visitor badges and coordinate access for external participants; assist with parking arrangements for external visitors/contractors.

• Secure meeting rooms and arrange necessary equipment, ensuring logistical readiness (incl. optional support to check setup and equipment availability).

• Monitor and coordinate meeting room bookings and readiness for scheduled events; coordinate the reservation of external meeting rooms/conference facilities w