Sales Admin

Job Description: Sales Admin

Job Title: Sales Admin
Department: Sales
Location: Dubai, UAE
Company: Hausfit Building Contracting LLC

Job Summary

Hausfit Building Contracting LLC is seeking a highly organized and detail-oriented Sales Administrator to support the sales team by managing administrative tasks, maintaining accurate records, coordinating with internal departments, and ensuring smooth day-to-day sales operations. The ideal candidate will have excellent communication skills, strong organizational abilities, and experience in the construction, fit-out, or maintenance industry.

Key Responsibilities

• Provide administrative support to the Sales Team and Sales Manager.
• Prepare quotations, proposals, contracts, and other sales-related documentation.
• Maintain and update customer records, sales databases, and CRM systems.
• Coordinate with clients regarding documentation, appointments, and follow-ups.
• Process sales orders and ensure timely execution with the operations team.
• Track quotations, purchase orders, invoices, and project documentation.
• Prepare weekly and monthly sales reports, forecasts, and performance dashboards.
• Coordinate with Finance for invoicing, payment follow-ups, and account reconciliations.
• Schedule meetings, site visits, and presentations for the sales team.
• Assist in preparing tender documents and prequalification submissions when required.
• Maintain organized filing systems for all sales documents and contracts.
• Support lead management by assigning inquiries and tracking follow-up status.
• Coordinate with Marketing regarding promotional campaigns and marketing materials.
• Ensure all sales documents comply with company policies and standards.
• Perform other administrative duties assigned by management.

Requirements

• Bachelor's degree in Business Administration, Marketing, or a related field.
• Minimum 2 years of experience in a Sales Administration or Sales Coordinator role.
• Experience in the construction, fit-out, interior design, maintenance, or contracting industry is preferred.
• Proficiency in Microsoft Office (Excel, Word, Outlook, and PowerPoint).
• Experience using CRM software is an advantage.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills in English.
• Ability to work under pressure and manage multiple priorities.
• High attention to detail and accuracy.
• Professional attitude with excellent customer service skills.

Preferred Qualifications

• Knowledge of sales processes and documentation.
• Experience preparing quotations and commercial proposals.
• Familiarity with ERP systems is an advantage.
• UAE experience is preferred.

Key Skills

• Sales Administration
• CRM Management
• Documentation & Record Keeping
• Microsoft Excel
• Report Preparation
• Quotation & Proposal Preparation
• Customer Relationship Management
• Coordination & Scheduling
• Time Management
• Communication Skills
• Problem Solving
• Attention to Detail

Pay: AED3,000.00 per month

Application Question(s):

• What is your visa status?

Experience:

• Sales: 1 year (Required)

Language:

• Tagalog (Required)

Location:

• Dubai (Required)

Work Location: In person