HR and Office Manager

HR Admin and Office Manager

Immediate to 1 weeks joiners prefered with experience from Forex industry.

Role Overview:

We are looking for an experienced HR professional to manage HR Admin and Office ops. This person will be responsible for day-to-day HR operations, Office Management , including offer letter creation, payroll coordination, employee documentation, onboarding, and general HR administration, while ensuring compliance with internal policies and UAE labor requirements.

Key Responsibilities:

• Manage end-to-end HR operations and ensure smooth execution of daily HR processes
• Prepare and issue offer letters, employment contracts, salary certificates, HR letters, and other employee documentation
• Oversee and coordinate payroll processing, attendance records, leave management, and related HR administration
• Maintain accurate and up-to-date employee files, records, and documentation
• Handle onboarding and offboarding processes, including document collection, system updates, and employee communication
• Support visa, labor, and regulatory documentation in coordination with internal teams or external partners
• Ensure compliance with UAE labor law, company policies, and internal HR procedures
• Act as a point of contact for employees on HR operational matters, policies, and documentation requests
• Monitor probation periods, contract renewals, employee status changes, and HR lifecycle events
• Support HR reporting, audits, and internal process improvements
• Work closely with management to ensure efficient HR support across the business
• Oversee day-to-day office management and administration to ensure the smooth running of the Dubai office
• Coordinate office supplies, vendors, facilities, maintenance, and general workplace administration
• Support office operations, employee seating, access, records, and administrative logistics as needed

Requirements and Skillsets:

• Bachelor’s degree in Human Resources, Business Administration, or a related field
• 3-5 years of relevant HR Administration and operations.
• Strong hands-on experience in HR operations, payroll, offer letter creation, and employee document handling
• Office Management and dealing with different vendors from HR perspectives.
• Good understanding of UAE labor laws and HR compliance requirements
• Experience managing confidential employee information with accuracy and discretion
• Strong organizational skills and attention to detail
• Excellent communication skills in English, both written and verbal
• Proficiency in Microsoft Office and HR systems/tools

Key Skills

• HR Operations
• Office Management
• Offer Letter and Contract Preparation
• Employee Documentation Management
• Onboarding and Offboarding
• HR Compliance
• Record Keeping
• Communication and Coordination
• Attention to Detail
• Confidentiality and Discretion

Application Question(s):

• How many years of experience do you have in Office Management ? describe your experience.
• Do you have experience in working in Forex/CFD or Fintech Industry ?
• Do you have experience in working in handling petty cash and pantry management ?
• In how many days can you join ? preference - Immediate to 1 weeks max
• What is your current monthly salary in AED ?
• What is your expected monthly salary in AED ?
• What is your Visa status ?

Work Location: In person