Office Administrator-Own Visa-Tagalog Speakers

Job Overview

We are seeking a highly organized, proactive, and resourceful Office Administrator who can also manage reception duties, customer communications, and provide direct administrative support to the Managing Director. The ideal candidate will be capable of handling multiple responsibilities in a dynamic office environment and contributing to smooth day-to-day operations.

Key Responsibilities

Office Administration

• Manage daily office operations and ensure smooth workflow
• Maintain office records, documentation, and filing systems (digital & physical)
• Coordinate with internal teams for administrative support and follow-ups

Reception & Front Desk Management

• Greet and assist visitors professionally
• Handle incoming calls, emails, and general inquiries
• Manage appointment scheduling and meeting coordination

Customer Communication

• Respond to client inquiries via email, phone, or messaging platforms
• Provide timely updates and maintain professional communication with clients and vendors
• Support customer relationship management activities

Executive Support (MD Assistance)

• Assist the Managing Director with scheduling meetings, reminders, and travel arrangements
• Prepare reports, presentations, and correspondence as required
• Maintain confidentiality in handling sensitive information

Required Skills & Qualifications

• Minimum 2 years of experience in office administration, receptionist, or executive assistant roles
• Own visa preferred; Tagalog speakers preferred
• Strong communication skills (written and verbal)
• Proficiency in MS Office (Word, Excel, Outlook) and email handling
• Ability to multitask and manage priorities efficiently

Pay: AED4,000.00 - AED5,000.00 per month

Work Location: In person