Office Manager/Administrator

About AJC

American Jewish Committee (AJC) is the global advocacy organization for the Jewish people. We create trusted partnerships with leaders around the world to ensure Jews and Israel are safe and thriving.

With an unparalleled reach spanning six continents, AJC engages leaders in more than 110 countries through 40 offices and dozens of partnerships with Jewish communities worldwide. Wherever the Jewish people and Israel need us, AJC is there—empowering leaders in government, education, partner communities, and the private sector to counter antisemitism and act as allies.

The challenges we face are global. AJC is leading the global response. Join us.

Your Department

AJC's International Offices connect international communities with AJC’s global advocacy work to enhance the well-being of the Jewish people and Israel. They maintain the agency's overseas presence by connecting with key world leaders, enhancing the organization’s influence with other key local, national, and international decision makers and stakeholders, implementing advocacy initiatives and establishing and nurturing relationships with the local Jewish communities.

Your Impact

This position makes an impact at AJC by supporting the assigned AJC country/region office and assigned facilities to ensure that the country/region office operations run efficiently and securely, and that the administrative and physical needs of the office are met, to support the Director’s efforts to engage with governments, community partners, and thought leaders. Incumbents manage the daily administrative operations of the office/facilities and maintains a presence when the Director and other assigned staff are travelling.

The Office Manager/Administrator assists the Director in promoting AJC’s mission and program as it relates to enhancing the transatlantic partnership; bilateral relations with Israel and attitudes toward Israel; and the fight against anti-Semitism, radicalism and extremism, and against anti-democratic and xenophobic movements.

Incumbents manage various relationships and contracts with vendors and service providers that serve AJC facilities and staff, and provide support to Project Interchange and other projects, as needed. The Office Manager/Administrator is also responsible for office budgeting, the daily and monthly supply of information to the accountant, including but not limited to payroll, maintenance of concise records pertaining to office monies and expenses, and the preparation of monthly reports for submission to headquarters finance department.

The Manager/Administrator maintains the Director’s daily schedule, meetings, and transportation requirements; greets and assists visitors

and delegations; and organizes all aspects of the Director’s travel, and events.

This position makes an impact at AJC by managing work with moderate, but important impact on the organization's mission and goals. Works with regular oversight to solve moderately complex problems and make moderate and significant decisions.

Your Role

Administration & Customer Service:

• Answer the general telephone, greet guests, handle incoming and outgoing mail, and reply to general email
• Prepare meeting materials, arrange meeting room set-up and technology, manage catering and any other essential meeting details
• Manage office files and documents, and office inventory for office supplies and marketing materials
• Organize logistics for AJC missions to the region, including lodging, ground transportation, meals, security, and meetings with officials, dignitaries and other contacts.
• Coordinate travel logistics for the Director and for speakers and guests, as needed.
• Manage event schedules, logistics, catering, security, etc.; assist with set up of events and post-event clean up; ensure proper IT technology is available and working
• Serve as liaison to AJC accountant, lawyer, auditor, municipal authorities, vendors, suppli