Administrative Assistant

Administrative Assistant – Export & Customs / International Trade Focus

Location: Hüllhorst, Germany (On-site)

Take the next step in your career and join our team in Hüllhorst, where you will play a key role in coordinating global shipments of high-value instruments . This position goes beyond traditional administration — it is a specialist role in export, customs, and international logistics , ensuring all shipments are handled efficiently and in full compliance with regulations.

Following our recent AEO certification , we are looking for an experienced professional to act as a subject matter expert in international trade compliance , supporting our global operations while working closely with logistics partners and internal teams.

This role is on-site , with flexible working hours between 07:00 and 18:00 to support both business and personal needs.

Key Responsibilities

• Customs & Compliance (AEO):
• Ensure full compliance with international trade and customs regulations, maintaining and supporting AEO standards
• Export Documentation:
• Independently prepare, review, and manage all export and customs documentation (including ATLAS processing)
• Logistics Coordination:
• Coordinate global shipments and schedule collections with freight forwarders and carriers (e.g. FedEx, UPS, Expeditors)
• Reporting & Intrastat:
• Prepare and submit Intrastat declarations and ensure accurate regulatory reporting
• Documentation & Invoice Validation:
• Create and verify pro forma invoices, ensuring accuracy and compliance with international shipping requirements

Your Profile

• Proven experience in export operations, customs, or international trade/logistics
• Strong knowledge of:
• Customs regulations and compliance (AEO preferred)
• ATLAS system
• Tariff classification
• Experience working with international logistics providers and freight forwarders
• Fluent in German and English (written and spoken)
• High level of accuracy, organisation, and ownership
• Collaborative team player with willingness to work on-site

What We Offer

• Flexible working hours within a 07:00–18:00 framework (on-site)
• Opportunity to join a global leader focused on innovation and improving human health
• A role with real impact on international operations and compliance excellence
• Strong focus on career development and progression
• Competitive benefits and a supportive team environment

Why Join Us

This is an excellent opportunity for someone looking to move beyond a purely administrative role into a position with real ownership in export control, customs compliance, and global logistics operations . You will be recognised as a key contributor to maintaining our international standards and operational excellence.