People Operations Administrator (German-speaking)

Hybrid

DEPT® is a Growth Invention company built to help the world’s most ambitious brands grow faster. Operating at the intersection of technology and marketing, our 4,000+ specialists deliver growth invention services across Brand & Media, Experience, Commerce, CRM, and Technology & Data. We’re 50|50 tech and marketing, partner-led, and first to move. Clients include Google, Lufthansa, Meta, eBay, and OpenAI. We have been certified B Corp and Climate Neutral since 2021. Job Purpose This role is a part of the team in Germany. We’ve got a mix of skills here, from Finance and Hospitality to Recruitment, People & Culture, and Marketing. Think of us as the backbone of the company, keeping things running smoothly and helping out everywhere we can. We're the ones who answer questions, toss around ideas, offer support, and plan those fun outings and initiatives everyone loves. We’re the reliable crew that everyone counts on to keep things rolling.

Please note that this position if for a part time role with 20h/w. As a People Operations Administrator, you will create a smooth employee journey experience. You will be responsible for fulfilling processes to make them as easy and pleasant as possible for all stakeholders. You will be the first point of contact for administrative tasks and actively support our teams.

Do you work in a precise, structured manner and always have a clear overview of contracts and schedules? Are you good at handling confidential information and performing payroll-related tasks? Can you learn quickly and stay well-informed about what DEPT® has to offer? If you embody all these qualities and are willing to answer every question with a big smile, you might just be our perfect candidate.

Our DEPT® culture is very important to us. That is why we are eager to find not only the most talented expert in the game, but also a perfect DEPT®-fit.

We are looking for someone who is eager to learn and teach, is honest and direct. Our ideal candidate communicates clearly and brings out the best in situations and people around them.

What You'll Do

• HR Administration: Alignment with our remote People Operations team regarding employment agreements, contract amendments, reference letters, employee lifecycle administration, and all payroll-relevant information flows;
• Advisory Services: Acting as a key support function for employees and managers on People Operations-related matters, ensuring a smooth and positive employee experience throughout the employee lifecycle;
• Regulatory & External Affairs Support: Serving as the primary point of contact for health insurance providers, social security agencies, and authorities; managing all reporting and certification requirements and other external stakeholders;
• Compliance & Updates: Supporting the People Operations team in reviewing and implementing changes related to employment legislation, social security regulations, and payroll requirements, ensuring ongoing compliance across the DACH region;
• Payroll & Finance Collaboration: Partnering closely with our Payroll Specialist / Payroll Provider to ensure the timely and accurate processing of monthly payroll for our DACH entities by maintaining accurate employee data, preparing payroll-relevant documentation, and ensuring compliance with legal and company-specific regulations.
• HR Systems & Data Management: Maintaining and updating employee records in our HRIS, ensuring data accuracy, completeness, and correct implementation of all employee-related changes.

WHAT YOU'll BRING

• Have hands-on experience in personnel and payroll administration within an HR-related environment;
• Possess strong professional proficiency in both written and spoken German and English;
• Bring a proactive, positive, and goal-oriented mindset with a strong sense of ownership;
• Demonstrate a reliable, independent, and solution-oriented working style, wit