Administrative Assistant, Senior (m/f/d) - Aachen

Company Qualcomm Germany GmbH

Job Area Administration Group, Administration Group > Administrative Support

General Summary About Qualcomm Qualcomm is a global technology leader enabling intelligent computing everywhere. Our innovations power advanced connectivity, high‑performance computing, and AI solutions across industries such as automotive, IoT, and mobile. In Germany, we work in highly collaborative, international teams, combining technological excellence with a strong local footprint.

About The Role For our R&D team in Aachen, we are looking for a Senior Administrative Assistant who plays a key role in keeping our technical staff focused on what they do best — engineering and innovation. By taking ownership of a broad range of operational and administrative tasks, you will be the backbone of our day-to-day office operations and a trusted partner to the team.

The role requires a high degree of independence, reliability, and a proactive hands-on mindset in a dynamic, international environment.

Your Responsibilities

• Office Management: Oversee day-to-day office operations, coordinate with facility management, service providers, and internal departments (IT, HR, Finance), and ensure a well-organized, productive working environment. Act as a point of contact for internal departments (HR, Finance, IT, Facilities) and external partners
• Purchasing & Procurement: Initiate and follow up on purchase orders, coordinate with internal finance and procurement teams, handle invoices and receiving orders
• Shipping & Logistics: Coordinate incoming and outgoing shipments, manage customs documentation, and liaise with logistics providers
• Travel: Organize domestic and international business travel, including expense reporting
• Inventory Management: Maintain and track equipment and office assets, conduct regular stock checks, and manage asset lifecycle documentation
• Events & University Collaborations: Organize meetings, workshops, local and regional events with a focus on internal events as well as coordinate with universities and research institutions
• Support: Provide administrative assistance to managers and the team, including correspondence, meeting preparation, and onboarding/offboarding support. Proactively support process optimization and operational efficiency
• General: Manage confidential and sensitive information with a high degree of professionalism

Your Profile

• Completed commercial training (e.g. kaufmännische Ausbildung) or comparable qualification
• Several years of relevant professional experience as an administrative or executive assistant, preferably in an international company OR showing truly exceptional performance, which show an excellent learning curve and potential
• Strong organizational and coordination skills with a structured and reliable working style
• High level of discretion, integrity, and professionalism
• Very good communication skills in German and English, both written and spoken
• Confident user of Microsoft Office (Outlook, Word, PowerPoint, Excel); experience with enterprise systems is an advantage
• Ability to work independently, prioritize tasks effectively, and manage multiple topics in parallel
• Service‑oriented mindset with a proactive and solution‑focused approach

We Offer Aside from working in an open, relaxed and collaborative environment, you'll enjoy:

• Competitive salary and benefits package.
• Collaborative and inclusive work culture.
• Career development and growth opportunities.
• Company bike, job ticket
• Employer-financed retirement provision
• Mentoring program for intensive onboarding training and further education opportunities
• Employee stock purchase program (15% discount on Qualcomm stock purchase)

You will join a highly motivated and experienced team working together from multiple locations around the world. **We look forward to receiving your c