(Senior) Operational Assistant - based in Luxembourg

This position is based at our Luxembourg headquarters and requires regular office presence. The EIB offers you the opportunity to live and work in a truly international and multi-cultural environment. We also offer relocation support.

The EIB , the European Union's bank is seeking to recruit for its Portfolio Management & Monitoring (PMM) – Joint Middle Office (JMO) – Intermediated Lending Division (IL) – Implementation, Delinked RS and Central Allocation Unit (IDCA) at its headquarters in Luxembourg a (Senior) Operational Assistant - This is a full-time position based in Luxembourg.

This is a full time temporary position at grade 1/2. The term of this contract will be 1 year; as this is a temporary replacement assignment, no extension or conversion of the contract is foreseen. Panel interviews are foreseen as from July 2026. Purpose

As a (Senior) Operational Assistant, you will provide comprehensive assistance to the team members for the implementation of Intermediated Lending operations, in order to contribute to the efficiency and performance of the team’s overall activities, including inter alia timely and accurate allocation processing, monitoring activities and administrative support.

Specific post Environment

PMM Directorate monitors counterparts and contracts and acts on contractual events under its responsibility, as well as on distressed transactions, to protect the EIB's financial interest and reputation. The Directorate is responsible for the Financial Monitoring, Event Resolution and Restructuring of (i) EU and non-EU counterparts, (ii) EU and non-EU fully invested funds and equity as well as (iii) EU and non-EU private sector distressed transactions. The Intermediated Lending Division (IL) hosts three units: Management of MBIL and Eligibility (MME), Implementation, Delinked Risk Sharing and Central Allocations (IDCA) and Linked Risk Sharing and Special Activities (LSA) Units. The units are jointly responsible for monitoring of the intermediated products and their post-signature follow-up activities, including managing of allocations and eligibility checks under various EIB products. The Implementation, Delinked RS and Central Allocation Unit (IDCA) is responsible for implementation and coordination support for the entire division, monitoring and exposure management of delinked risk sharing transactions, and allocation processing. The latter is the core responsibility of the Central Allocation Team (CAT).

The Central Allocation Team manages the allocation and monitoring processes under Multi-Beneficiary Intermediated Loans (MBILs), including microfinance operations, as well as the additional portfolio allocations under certain types of Guarantee products (Delinked RS).

Operating Network

The (Senior) Operational Assistant will report to the Head of Unit and will work with other members of the Unit.

Accountabilities

Allocation process

• Perform eligibility controls and sample checks on allocation requests, with the help of available IT tools.
• Summarise the results of eligibility controls and communicate them efficiently to the responsible team members.
• Upload allocations into internal systems in a timely manner and issue Allocation Letters.
• Perform allocation-related monitoring activities including i.e. checking compliance of financial intermediaries with certain contractual provisions.

General administrative support

• Format and send Side letters, Allocation Letters, End of Allocation Reports and other relevant documents.
• Manage the filing of documentation related to the Unit’s activities, ensuring timely and accurate archiving in line with internal guidelines and naming conventions Maintain and update databases as required.
• Support the management of the Unit’s shared mailbox.
• Contribute to improving allocation processes by support